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10.06.2020- Employee Update

Please find below our latest employee update for Prestwick Care. This update is correct as of 10 June 2020. Please continue to view the company website to obtain the most recent employee updates.  

As lockdown guidelines begin to ease, we wish to support our staff in planning for the journey ahead. 

Naturally, the pandemic may have put a lot of strain on many people’s mental health. There will be inevitable worry and upset about yours and loved one’s health, your place of work, childcare and your finances. 

We would like to assure you that you are not alone and over the next few months and that we are committed to supporting our employees’ long term. 

If you require any support or have any questions, please do not hesitate to get in touch with your manager or HR@malhotragroup.co.uk 

There are also lots of external resources available for you. Please see links below:

pastedGraphic.pngMental Health Forum: committed to reducing the suffering caused by mental ill health and to help everyone lead mentally healthier lives.
www.mentalhealth.org.uk

 

pastedGraphic_1.pngMental Health Matters: Mental Health Matters (MHM) was established 30 years ago by families and carers in the North East to provide support and care for people they loved with mental health problems.

                              www.mentalhealthmatters.com

 

pastedGraphic_2.pngMIND: Provide advice and support to empower anyone experiencing a mental health problem. Campaign to improve services, raise awareness and promote understanding. 

 www.mind.org.uk

 

pastedGraphic_3.pngSCIE: The Social Care Institute for Excellence (SCIE) improves the lives of people who use care services by sharing knowledge about what works
www.scie.org.uk

 

pastedGraphic_4.pngSANE: is a leading UK mental health charity. We work to improve quality of life for anyone affected by mental illness.

 www.sane.org.uk

 

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Time to Change: is England’s biggest programme to challenge mental health stigma and discrimination.
www.time-to-change.org.uk

 

Guide to Tax Debt and Mental Health (from the RIFT Group)
https://www.riftrefunds.co.uk/tax-refunds/uk-tax-refund-advice/tax-debt-and-mental-health/

pastedGraphic_6.pngCampaign Against Living Miserably 

(CALM) : a service for young men CALM, the campaign against living miserably, exists to prevent male suicide in the UK.

www.thecalmzone.net

 

pastedGraphic_7.pngChildline: is a private and confidential service for children and young people up to the age of nineteen.

 www.childline.org.uk

 

pastedGraphic_8.pngIf U Care Share: North East based organisation which promotes emotional wellbeing in young people and supports families affected by suicide 

  www.ifucareshare.co.uk

If you have any queries about this notice, please contact HR@malhotragroup.co.uk. 

This update is correct as of 10 June 2020. Please keep in touch with your line manager in relation to further updates. 

27.05.2020- Employee Update

This week is Mental Health Awareness Week and Learning at Work Week. At Malhotra Group PLC, we know that it benefits all of us to talk about mental health, this year more so than ever whilst we are all finding ways to cope mentally in the current pandemic. The theme this year is ‘kindness’. Please find attached an activity pack and links for you access:

https://malhotragroup.co.uk/wp-content/uploads/2020/05/Activity-Pack-for-Workplaces-May-2020.pdf

If you feel you require support in any way. There are, however, lots of different ways to have a conversation about mental health and you don’t have to be an expert to talk about this topic. You can also visit www.time-to-change.org.uk/asktwice  and find out how the simple act of asking twice can help support our conversations with friends and co-workers. Acas has also this week published new guidance to help employees to manage their mental health during the coronavirus crisis. The link to the guidance is https://www.acas.org.uk/coronavirus-mental-health.

Stay Safe

Malhotra Group PLC

18.05.2020- Employee Update

Thank you for your continued interaction with our staff update page. This update is correct as of 19 May 2020. Please continue to view the company website to obtain the most recent employee updates.  

Coronavirus Job Retention Scheme (CJRS)

Due to the closure of our leisure sites, a number of employees were placed on Furlough Leave under the Coronavirus Job Retention Scheme (CJRS). The continued co-operation of our employees to agree to Furlough Leave has mitigated the need for redundancies at this critical time for our organisation.

Extension of the scheme

The CJRS was originally scheduled to finish at the end of June, however the scheme has now been extended until the end of October. There will now be at least two phases:

Until 31 July 2020 employees on Furlough Leave will continue to receive 80% of their current salary, up to a maximum of £2,500. From 1 August 2020 to 31 October 2020 the scheme will become more flexible and employees may be able to work part-time during this phase. Further details will be published by the end of May and we will update you again at that point. Employees currently on Furlough Leave will therefore continue participating in the CJRS until at least 31 July 2020 unless they are required to return to work (or they request to leave the scheme).

If you are currently on Furlough Leave, it is important that you do not do any work for us. However, we may ask you to undertake training during this period. Please note that all employees are required to obtain our written consent before working for any other organisation. Please contact HR on HR@malhotragroup.co.uk if you require permission in this regard. 

Participants of the CJRS will remain employed throughout their period of Furlough Leave and their continuity of employment will not be affected.  Annual leave will also continue to accrue in the normal way, however any holidays accumulated during this period must be used during Furlough Leave and will be processed in line with Government guidance. 

We also encourage any employees on Furlough Leave to keep in touch with colleagues via any methods of informal communication, such as use of Microsoft Teams, WhatsApp or social media groups, so that we can all continue to support each other at this difficult time.

Your welfare and safety are paramount at this time so please follow all government guidance in relation to Covid-19/Coronavirus. 

If you have any queries about this notice, please contact HR@malhotragroup.co.uk

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This update is correct as of 19 May 2020. Please keep in touch with HR in relation to further updates. 

12.05.2020- Employee Update

Please find below our latest employee update. This update is correct as of 12 May 2020. Please continue to view the company website to obtain the most recent employee updates.  

We hope you had a great weekend and despite the current distancing challenges were able to spend some time celebrating VE day. Many localities were certainly decked out in red, white, and blue and everyone, quietly and perhaps more tempered than planned, celebrated.  

We also received an update from the Prime Minister on Sunday night and, as expected only a slight change occurred.  Further to this update, for all staff that are currently homeworkers, please continue to work from home as you have been doing so until you hear further from your line manager. 

Furloughed employees

If you are currently furloughed, and wish to take up additional employment, permission must be sought before commencement of alternative work. Please email HR@malhotragroup.co.uk for further information. 

New Guidance

The government has published OUR PLAN TO REBUILD: The UK Government’s COVID-19 recovery strategy, setting out its roadmap to bring the UK out of Covid-19 lockdown https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/884171/FINAL_6.6637_CO_HMG_C19_Recovery_FINAL_110520_v2_WEB__1_.pdf?mc_cid=8906abd006&mc_eid=2410606497 so please read page 29 in respect of their guidance in respect of homeworking. 

Give Way to your Colleagues

If you are currently working from home but have to attend any of our sites or Head Office please respect social distancing guidance and be mindful when using stairs, door and corridors. Where it is not possible to maintain the 2-metre rule, please stop and give way. Please see https://www.gov.uk/guidance/working-safely-during-coronavirus-covid- for further information   and 19https://www.gov.uk/government/publications/coronavirus-outbreak-faqs-what-you-can-and-cant-do/coronavirus-outbreak-faqs-what-you-can-and-cant-do. 

Current Guidance 

The current guidance may seem confusing. The simplest way we have seen it explained is in the following 3 step format:

🔴 STEP 1 (not before Wednesday 13th May) 

🔴 Outdoor exercise is now unlimited as long as you socially distance. 

🔴 You are now allowed to visit parks, walk, sunbathe and even BBQ as long as you socially distance. 

🔴 You can meet one other person from a different household outdoors – following social distancing guidelines. Public gatherings of more than 2 people from different households are prohibited in law. There are no limits on gatherings in the park with members of your household.

🔴You can now drive to other destinations in England – no distance stated – (not Scotland or Wales) to exercise as long as you socially distance.

🔴You can now play sports, but only with people from your own household to reduce the chance of infection from others.

🔴Fines to be increased for people who ignore social distancing rules and take part in social gatherings.

🔴You can now start going back to work, only if you can’t work from home and social distancing can still be met – manufacturing and construction work were included in those industries encouraged to return to work. 

🔴You should try to avoid public transportation where possible, ideally walking or cycling to work if practical, if not then you should drive.

The above new measures will be monitored BEFORE moving to step 2 if there is no major increase in infections. Such an increase will result in the reinstatement of lockdown conditions. 

Orange Circle on Apple iOS 13.3 STEP 2 (June at the earliest) 

Orange Circle on Apple iOS 13.3 The phased reopening of retail and some shops.

Orange Circle on Apple iOS 13.3 Look at getting primary schools back. Reception, year 1 and year 6.

Orange Circle on Apple iOS 13.3 Secondary school pupils will get some time with teachers before the holiday regarding exams.

Steps 1 & 2 will be closely monitored before moving to Step 3 which will only happen if there is no major increase in infections. A major increase will result in a return to lockdown status. 

Green Circle on Apple iOS 13.3 STEP 3 (no earlier than July 2020)

Green Circle on Apple iOS 13.3 Start to look at reopening hospitality and other public places that attract larger gatherings such as restaurants, cinemas and leisure etc. 

The above is to be staged over the next two months. 

⛔Social distancing rules stay in place and must still be followed.

⛔Visiting other households is still not permitted.

⛔Social gatherings are still not allowed.

⛔You do not have to return to work if your place of work is not yet allowed to open or your employer chooses to remain closed.

⛔Restricted movement is NOT over, it has just been slightly relaxed to see if doing so influences the reinfection rate (R value)

⚠️The PM made it clear if the steps are not met then social distancing and restricted movement will carry on until the steps are met.

⛔STAY ALERT.

Remain aware and diligent that the virus is still a threat to your health and the health of others.

⛔CONTROL THE VIRUS.

Continue to control the spread of the virus by adhering to social distancing guidelines, avoid or restrict contact with outside of your household.

⛔SAVE LIVES

Do your part to help stop the spread of the virus to yourself and others.

Your welfare and safety are paramount at this time so please follow all government guidance in relation to Covid-19/Coronavirus. 

If you have any queries about this notice, please contact HR@malhotragroup.co.uk. 

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This update is correct as of 12 May 2020. Please keep in touch with your line manager in relation to further updates. 

07.05.2020- Marsh’s Maypole Kids Activity Pack

We have kindly been provided with a copy of Marsh’s Maypole Madness Activity Pack. Please click on the link below to access the pack. We are sure that this will be of use to all of us who need to keep children, and ourselves, entertained over the forthcoming long weekends. Please feel free to share with friends, family and colleagues.

https://malhotragroup.co.uk/wp-content/uploads/2020/05/Maypole-Madness-Activities-Pack.pdf

 

Your welfare and safety are paramount at this time so please follow all government guidance in relation to Covid-19/Coronavirus.

 

01.05.2020- Employee Update

Thank you for your continued interaction with our staff update page. This update is correct as of 1 May 2020. Please continue to view the company website to obtain the most recent employee updates.

As you are aware guidance is changing regularly so we wanted to provide guidance on the latest information regarding the Coronavirus Job Retention Scheme (CJRS).

Whilst the original guidance referred to furloughing as an alternative to redundancy, the guidance now places the furloughing of employees as a response to business operations severely affected by COVID-19, opening the scheme up to a wider group of employees.

The temporary nature of the scheme has been extended by one month, the scheme is now in place for four months, beginning 1 March 2020. At present the scheme will be terminated at the end of June 2020, however this could be extended again.

Annual Leave

We are aware that there has been some confusion regarding annual leave for those on Furlough Leave. It is likely that the published guidance on the CJRS will be further updated and that additional guidance or legislation may be published, clarifying aspects of the scheme in relation to annual leave. Therefore, once we receive definitive guidance on the matter, and liaise with our specialist advisers, we will communicate how annual leave will be calculated. Statutory Sick Pay (SSP)

Employees placed on furlough do not qualify for SSP, however an employee on SSP or shielding in line with government guidance may be placed on furlough, in which case the employee would be classified as a furloughed employee and entitled to furlough pay.

Unpaid Leave

If an employee started unpaid leave, due to the effect of COVID-19 after 28 February 2020, they can be placed on furlough instead and receive at least 80% of their regular wages, up to the monthly cap of £2500. If an employee went on unpaid leave on or before 28 February, they cannot be placed on furlough until the date on which it was agreed they would return from unpaid leave. An employee is either on an arranged period of unpaid leave or on ‘furlough’, they can’t be on both at the same time. An employer can only claim through the Scheme for an employee who has been placed on ‘furlough’.

 Training – does that count as work?

Furloughed employees can engage in training, as long as in undertaking the training the employee does not provide services to, or generate revenue for, or on behalf of their organisation or a linked or associated organisation.

Where training is undertaken by furloughed employees, at the request of their employer, they are entitled to be paid at least their appropriate national minimum wage for this time. Where employees are placed on furlough, and the above training is not requested there is no requirement to meet the NMW or NLW as the employees are on a leave of absence.

Agreement to Furlough – records and calculations to be kept for five years

Recent guidance, dated 20 April 2020 states the following:

  • Employers must confirm in writing to their employee that they have been furloughed
  • If done in a way that is consistent with employment law, that consent is valid for the purposes of claiming the CJRS
  • A record of this communication must be kept for five years.

 

Your welfare and safety are paramount at this time so please follow all government guidance in relation to Covid-19/Coronavirus.

If you have any queries about this notice, please contact HR@malhotragroup.co.uk

This update is correct as of 1 May 2020. Please keep in touch with HR in relation to further updates.

22.04.20 – Employee Update

Thank you for your continued interaction with our staff update page. This update is correct as of 22 April 2020. Please continue to view the company website to obtain the most recent employee updates.

The Coronavirus Job Retention Scheme (CJRS) has now been extended to the end of June 2020. The CJRS is also now open to all employees that joined us before 19 March 2020. We have set out some information below that may be of interest if you are currently furloughed and wish to access online resources or volunteer.

Inclusion North Coronavirus Resources

Inclusion North have produced some really useful and free to access online resources. The resources include easy read guides about Coronavirus, and accessible daily news bulletins that people can watch online. You can access the full range of resources here.

Shopping safeguarding guidance

The Royal Voluntary Service (RVS) have produced a short guide to getting started as a community volunteer. A lot of the tips and information included may also be a useful resource for care and support staff who are now having to take a different approach to activities such as shopping. The full guide is available here.

Citylife Line

This service has been set up with partners in the voluntary and community sector for people wanting to volunteer their time while also providing a service for people to register their need for assistance. To find out more about the service, and to make contact, please visit the Citylife Line page here.

Government Guidance

The most recent government guidance on the CJRS can be found here: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/879484/200414_CJRS_DIRECTION_-_33_FINAL_Signed.pdf

Your welfare and safety are paramount at this time so please follow all government guidance in relation to Covid-19/Coronavirus.

If you have any queries about this notice, please contact HR@malhotragroup.co.uk.

 

This update is correct as of 22 April 2020. Please keep in touch with your line manager in relation to further updates.

09.04.20 – Furlough FAQ’s Updated

COVID 19 – FAQ’s on Furlough Leave

Our FAQ’s have been updated below to answer further questions you may have about the Coronavirus Job Retention Scheme (CJRS) and Furlough Leave.

 

Can I take annual leave during Furlough Leave?

We know many of you have contacted us with questions about your holidays and your entitlement during Furlough Leave. This is still an area that we are waiting further clarification on from the Government. Although ACAS has updated its guidance to state that employees can request to take leave during furlough, we are not yet clear of the impact this could have on claiming a grant for a period of Furlough Leave under CJRS. It is also not clear if holidays during Furlough Leave would be paid at 80% or 100%. As soon as we receive further guidance on annual leave, we will communicate this to you.

 

What will I get paid?

For salaried employees (both full and part time), you will receive 80% of your gross salary as at 28 February 2020, up to a maximum of £2,500 per month (subject to statutory tax, NI and pension contributions).

If your pay varies from month to month, we will pay you the higher of these two calculations:

  • earnings for the same month in the previous year or your average monthly earnings from the 2019-2020 tax year, up to £2,500 per month.

If you have not been employed for 12 months, we will calculate your pay using your average monthly earnings since your employment began.

By agreeing to be placed on Furlough Leave you have waived any entitlement to further remuneration during this period of leave.

Please note that we have a large number of enquires on pay at the moment. We do understand that you may be confused about how your pay has been calculated. Please bear with us whilst we work through these and communicate our response through HR.  Our utmost priorities at the moment are ensuring that staff are paid what they are eligible for and avoiding redundancies.

We are still in the process of completing our application through the CJRS therefore we have not received any funding at present to cover your wages as we will have to claim this back from HMRC. If you are opted in to pension automatic enrollment, your minimum employer pension contributions will be paid in the normal way.

 

Who can I contact whilst I am on Furlough?

Please ensure that HR (HR@malhotragroup.co.uk)  has up-to-date contact details for you so that you may be contacted during Furlough. If you become sick while on Furlough, you are required to notify HR of your absence. This information will then be sent to payroll for processing your pay.

 

These FAQ’s are correct as of 9 April 2020. Please see website for further updates.

                                                                                                                                                                     

07.04.20 – Furlough FAQ’s Updated

COVID 19 – FAQ’s on Furlough Leave

The government has updated the guidance on the Coronavirus Job Retention Scheme since our last published FAQ’s. The full guidance can be found here:https://www.gov.uk/guidance/claim-for-wage-costs-through-the-coronavirus-job-retention-scheme . Our FAQ’s have been updated below to incorporate the new guidance where applicable to our furloughed employees.

 

Do I need to return my furlough agreement to HR?

Yes, it is mandatory for you to return your signed agreement as we must keep evidence that we have notified employees of their furlough status in writing and keep the record of that written notification for five years.

When does my period of furlough commence?

Claims for furlough leave will be started from the date that you finished work and started furlough, not when the decision made, or when you were written to confirm your furloughed status.

Can I be furloughed more than once?

Yes, you may be furloughed multiple times, but each separate instance must be for a minimum period of 3 consecutive weeks. HR will notify you if there is an intention to take you off furlough leave.

Can I take another job whilst I have been furloughed?

Yes you may, however you will need to seek our permission as per your contract of employment if you intend to take another job. You must also notify us as to how many hours you will be working for this employer, and what you will be paid.

What is the new guidance on SSP, “shielding” and care responsibilities?

We cannot furlough someone who is in receipt of SSP, however we can furlough someone who is “shielding” (i.e. extremely vulnerable and had a letter from NHS) but only if they are unable to work from home and we would otherwise have to make them redundant.  We may also furlough employees who are unable to work because they have caring responsibilities resulting from coronavirus. For example, employees that need to look after children can be furloughed.

 Fixed term contracts

If you are on a fixed term contract, you can be furloughed. Your contract can be renewed or extended during the furlough period without breaking the terms of the scheme. Please contact HR if you are on a fixed term contract so that we can issue an extension of your contract until the scheme ends.

 Communicating with you

We will continue to email any significant announcements to you and updates will also be posted on the website under the ‘staff updates’ page.

 

These FAQ’s are correct as of 7 April 2020. Please see website for further updates.